McQuaid Event Details Form

Please complete this form AFTER your date and room have been confirmed.

  • If you haven't reserved your date and room, contact This email address is being protected from spambots. You need JavaScript enabled to view it. (585) 256-6100 to do so.
  • You must also contact This email address is being protected from spambots. You need JavaScript enabled to view it. (585) 256-6115 to inform him of your event at least two weeks prior. 

Should you wish to complete a hard copy version of this form, click here, print it out and submit it to Billie Bovenzi at the school.

Things to Think About Before Filling Out This Form

  • What time do you need access to the building? If it is after regular school hours, be sure to indicate what time you need the doors unlocked.
  • What doors will your guests be using? Make sure to fill out the form accordingly. They will be electronically opened and locked according to what the form indicates.
  • Does the alarm need to be reset? If your event will end (last person out) after 11 p.m. M-F or after 6 p.m. Sat or Sun., you need to request to have the alarm reset.
  • Do you need AV equipment? Equipment must be pre-ordered/arranged. In most cases AV/tech support will not be onsite the day of your event so last minute requests cannot be fulfilled. Contact This email address is being protected from spambots. You need JavaScript enabled to view it. for AV need.
  • Do you need round tables for seating or can you use the cafeteria tables with seats attached?
  • Are you brining your own food in? If so how many tables will you need to serve from? If you are not using SAGE you need to bring your own paper products, serving utensils, and wrapping for leftovers.
  • Do you need the lights turned on? Make sure you know how to do that prior to your event. Some are hidden and on the weekends no one will be here to assist. (If you are having a Mass the priests will take care of the chapel.)
  • For many events there will NOT be any maintenance staff available to assist you the day of your event. Be sure to confirm all details prior to your event.

Are you Planning a Mass?

Make Sure You:

  • Book the chapel
  • Call Penny Gonzalez to check Jesuit availability
  • Find readers, Eucharistic ministers, gift bearers etc.
  • The readings will be the daily readings for that date. They can be found at www.usccb.org
  • Any questions contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Things You Are Responsible For:

  • If your event is on a weekend please make sure all garbage is taken outside to the dumpsters.
  • Clear all tables and dispose of all food and beverages. Maintenance will take down all tables and chairs,
  • On weekends there will be no maintenance staff on duty. Confirm all requested items prior to event via email to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • If you need AV equipment you must request it through McQuaid Tech Support at This email address is being protected from spambots. You need JavaScript enabled to view it.  at least two weeks prior to the event.

Important Contact Numbers:

Facility Reservations

Billie Bovenzi:  585-256-6100  /  This email address is being protected from spambots. You need JavaScript enabled to view it. 

Facility and Maintenance Needs

Drew Dennett:  585-256-6115  /  This email address is being protected from spambots. You need JavaScript enabled to view it. 

SAGE Dining

David Delgaudio:  585-256-6125  /  This email address is being protected from spambots. You need JavaScript enabled to view it. 

Athletic Department

Amy Sheffer:  585-256-6147  /  This email address is being protected from spambots. You need JavaScript enabled to view it. 

Priest Availability

Penny Gonzalez:  585-256-6101  /  This email address is being protected from spambots. You need JavaScript enabled to view it.

Audio/Visual Requests McQuaid Tech Support:  This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

 

 

 

 

Event Details Form

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