Meeting Minutes 

McQuaid Jesuit Parents’ Association

Oct. 1 2007

1. PRELIMINARIES

Meeting Attendees:

Joy Hartley (Secretary), Karen Palermo (Vice President), Jane Rogalski, Kate Deane, Julie Lockamyeir, Nancy Dempsey, Lynda Henderson, Joanne Andrews, Keith Bunker, Beth Sullivan, Debbie McAlpin, JB, Jane Foster (Treasurer), Ellie Johnson, Dianne Amuso, Vincent Amuso, Marybeth Pomeroy, Phyllis Haberer-Wolak, Joan Halstead, Michael Miller, Carol Mileo, Carla Wurster, Linda Eyerman, Amy Lombard), Rev. James J. Fischer S.J. (Facilitator), Beverly Shaheen (President.

Introductions:

A Prayer for the meeting was offered by Fr. Fischer, and the meeting was brought to order by the President,  Beverly Shaheen at 7:30 PM.

Approval of Minutes:

There were no prior minutes to approve.

2. ANNOUNCEMENTS, REPORTS, NEW ISSUES

Announcements:

-         Parent Volunteer forms deadlines – Parents are reminded that these are now due. They can be submitted in the mailbox in the main office. PA Event chairs received a copy of the volunteers for their upcoming event.

Reports:

No reports were presented to this meeting

New issues:

-         Revised meeting format – It was suggested that a more productive format for future meetings would be for the Executive officers to meet 30 mins before the main meeting to discuss any business. This will also be shared with the group.

-         Early in 2008 we will introduce a guest speaker for each meeting.

Suggestions for recruitment policies – The need to attract more parents to the McQuaid Jesuit Parents’ Association was discussed and suggestions were requested for ideas that may help to increase parent involvement.

3. AGENDA ITEMS

Middle School Mini-Class Night 9/12/07 7pm Karen Palermo

This event went smoothly, and thanks were tendered to Karen Palermo for her efforts in making this event a success.

High School Mini-Class Night 9/19/07 7pm Joy Hartley

Joy, Karen and Bev worked hard to make this another successful night and received thanks for their efforts.

Mothers’ Tea  9/23/07 2-4pm Lynda Henderson

Forty-two mothers attended this event. We are looking for more ideas to improve the attendance. Thanks to Lynda for organizing this event.

Wine Tasting  10/13/07 7pm Amy Lombard/Karen Palermo

This event will be held again this year, on October 13^th. Karen & Amy shared some preview info about some of the wines that will be offered and also great raffle prizes. We encourage parents to attend, even if they have not pre-booked (although this will, of course, be preferable for planning purposes)

Mass for Deceased Alumni  11/1/07 7pm Marybeth Pomeroy

Parents and children are cordially invited to this Mass in support of those who have lost a McQuaid alumni.

Open House 11/4/07 4-7pm Gaby Mitschow/Jane Rogalski

Registration desk will be manned by teaching staff. Dean Parks will deliver the welcome address. Ten parents are needed to act as greeters and these will be selected from the Volunteer Sheets. Decorations will be provided by the Parents’ Association. We will be working closely with the Admissions Office to meet their needs for that evening.

Family Advent Liturgy  12/9/07 11am Beth Sullivan

Fr. Frain will conduct this service. Bagels, coffee and tea will be served. Flyers scheduled to be issued in November for this event.

Registration (Gr. 7)  2/5/08 (Gr. 9)  2/12/08 4-6:30pm Carla Wurster

The importance of parents as ambassadors for the school was discussed and it was decided to hold further discussions with the academic staff on what role parents should play in this event.

National Honor Society Induction Ceremony  TBA seeking parent volunteer to head refreshments

At this point, this event is likely to follow a similar format to last year and more details will be decided closer to the date (November 2007).

Administrative Professionals’ Day  4/23/08 Linda Eyerman

Will be held in April as in previous years. In past years, we have ordered flowers and cards to be delivered to the administrative staff.

Teacher & Staff Appreciation Luncheon  5/8/08 Jane Foster/Karen Palermo

Flyers in newsletter. Scheduled for May 8^th. Jane received a number of parent volunteers for this event. Teachers & staff really look forward to this event. Jane took this luncheon to a new level last year, so she will have to outdo her work from last year!

Baccalaureate Mass Reception  6/8/08 2pm Karen & Keith Bunker

Day of Graduation, mass is held in the afternoon with refreshments afterwards. Volunteers will be needed.

Barnes & Noble Bookfair  6/08 Jane Foster/Ellie Johnson

Thanks to Jane and Ellie for a successful event last year which raised $350 for the school. A Christmas event is being considered as well as the summer event. Gift vouchers will be available for download from http://www.mcquaid.org.

Ronald McDonald House Dinner Program Joan Halstead

In addition to the published program (joanh@frontiernet.net for details)

Students (in dress code) can volunteer to help at 10:30 Monroe Community Hospital Church on Sundays.

Parents’ Christian Service Program Jann Armantrout

Parents’ Ambassador Program Kate Deane

This program will start in July, in a slightly changed format from previous years. We are considering running one large session rather than several small sessions.. She welcomed any parent that would like to help develop this program further. The group felt this is a much needed program, and was very helpful for new McQuaid families.

4. CLOSING

Next Meeting:

December 3, 2007

McQuaid Board/Conference Room

7:30 PM - 8:30 PM

Agenda items for the next meeting:

-         Any new school issues

-         Updates from events held

-         Discussion of any new events

Adjournment:

The meeting was adjourned at 9:30 PM

Respectfully submitted,

Joy Hartley

The McQuaid Jesuit Parents' Association is not a fund raising organization. Please contact Jane Foster (BJBFoster@frontiernet.net) with any questions regarding Treasurer's Reports.

McQuaid Jesuit Parents’ Association

MEETING MINUTES

April 7, 2008

1. PRELIMINARIES

Meeting Attendees:

Joy Hartley (Secretary), Karen Palermo (Vice President), Rev. James J. Fischer S.J. (Facilitator), Beverly Shaheen (President), Jane Foster (Treasurer), Christine Wilmott

Introductions:

A Prayer for the meeting was offered by Fr. Fischer, and the meeting was brought to order by the President, Beverly Shaheen at 7:45 PM.

Approval of Minutes:

There were no prior minutes to approve.

2. ANNOUNCEMENTS, REPORTS, NEW ISSUES

Announcements:

Reports:

Registration (Gr. 7) (Gr. 9) Carla Wurster

These meetings were held and proved successful. Parents’ Association provided refreshments for the two dates. This will continue next year also. We may need to make different accommodations for baking for some of the other events, due to 6 events that were held in February alone.

New issues:

• Parent Volunteer forms deadlines – A deadline for Parent Volunteer forms will be introduced this year. The Deadline date is yet to be agreed and announced. This will allow the chairs of the events to obtain their volunteer listing quicker, and allow us to see if there are any holes to fill early in the year.
• Christian Service program - needs volunteers to manage updating the program. We are looking to develop new opportunities which will encourage our boys to volunteer for fresh programs which will stimulate their growth and give them material on which to report positively. Volunteers to contact Bev Shaheen, Christopher Hood (chood@mcquaid.org – 585-256-6169) or Karen Palermo.

3. AGENDA ITEMS

Administrative Professionals’ Day 4/23/08 Linda Eyerman

Will be held on the actual day of Administrative Professionals’ Day (April 23 rd) as in previous years. In the past , we have ordered flowers and cards to be delivered to the administrative staff, but this year we will be giving a plant for each member of the staff and assigning a student to deliver the gift.

Teacher & Staff Appreciation Luncheon 5/8/08 Jane Foster/Karen Palermo

Flyers in newsletter. Scheduled for May 8 th. Jane received a number of parent volunteers for this event. We have enough food donations and are now accepting monetary donations to offset the cost of the supplies. Teachers & staff really look forward to this event. Jane took this luncheon to a new level last year, so she will have to outdo her work from last year! We will be taking over Angie’s kitchen again, so she will be given the day off this year.

Parents’ Association Reception 6/2/08 7:30pm

Appreciation night for the parent chairs and volunteers to celebrate another year well done !

Baccalaureate Mass Reception 6/8/08 2pm Karen & Keith Bunker

Day of Graduation, Mass is held in the afternoon at St. Johns Greece with refreshments. Anyone interested in helping that day, contact Karen Bunker.

Graduation ceremony at Eastman Theatre.

8 th Grade Graduation 6/12/08 7:00pm McQuaid Auditorium

Refreshments will be served after the ceremony. Karen Palermo is coordinating with the Middle School office.

Barnes & Noble Bookfair Date TBA

Book List and Gift Vouchers will be available for download from http://www.mcquaid.org.

Ronald McDonald House Dinner Program Joan Halstead

In addition to the published program (joanh@frontiernet.net for details)

Students (in dress code) can volunteer to help at 10:30 Monroe Community Hospital Church on Sundays. Volunteers are still needed.

4. CLOSING

Next Meeting:

• This is the last meeting of the school year. No agenda items were set

Adjournment:

The meeting was adjourned at 8:54 PM

Respectfully submitted,

Joy Hartley

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