Reservation Policies

The breadth of the construction and reconstruction of the facility, as well as general issues of reservation, usage, cleaning and maintenance of our building, have caused us to reflect on how best to preserve the building for its foremost purpose – instruction, while also making appropriate areas available to the many internal (and sometimes, external) constituencies which seek to use our facility. To that end, we have revised our reservation procedures and set standards for usage for the entire McQuaid Jesuit community.

Certain areas of the building are available to be reserved by the school community during normal building hours.

The cafeteria, auditorium, chapel, boardroom (1st floor) and the conference room (2nd floor) may be reserved by groups and individuals affiliated with McQuaid Jesuit. Scheduling for these rooms is coordinated by Mrs. Billie Bovenzi (ext 100 or bbovenzi@mcquaid.org). You may view when these rooms are available online (http://www2.mcquaid.org/cgi-bin/ureserve.pl) but she is the only one with access to reserve them. These areas MUST be reserved in advance. Due to issues of maintenance, cleaning and liability, no one may use these areas without clearance.

*If the event is not a school sponsored event, someone from facilities will be required to be on-site during the event. An hourly rate for this access will apply.

The cafeteria is the setting for ALL sports banquets as well as any pre or post game functions. The cafeteria MUST be reserved in advance through Mrs. Bovenzi. The event can either be catered by our school food service, SAGE Dining or Potluck (outside caterers are not permitted). When the cafeteria is reserved for a banquet, forms for catering services will be provided, as will forms for the maintenance staff for set-up and equipment needs.

For SAGE catered events, McQuaid Jesuit maintenance staff will provide set-up and takedown services as well as general cleaning with a minimum 48 hours notice.

For Potluck events, groups will need to set up, break down and clean up after themselves, leaving the facility in the same shape it was in when the group arrived.

The conference room (2nd floor) may be reserved for small group meetings of less than 12 persons.

The boardroom (1st floor) may be reserved for groups of up to 25 persons.

There is a small service kitchen with sink, microwave and refrigerator adjacent to the boardroom. Both rooms are air-conditioned.

Groups between 25 and 400 persons should reserve the auditorium for meetings or presentations. When school is in session, the auditorium is available during Flex period (1:14 – 1:54 pm) and after-school (beginning at 3:00 pm) through the evening on weekdays, and throughout the day on Saturdays and Sundays. The auditorium is available for functions involving food service only for the President’s, the Principal’s and the Advancement Offices. As the auditorium is our only space for instrumental instruction and for theatrical performances, those functions always have priority on the use of the facility and set-up for these uses may preclude other functions.

The chapel, which seats 185 persons, is available for liturgies and prayer services, retreats and days of reflection. Groups using the chapel who wish to have a reception or social after the liturgy should use the chapel foyer, the chapel corridor, or the cafeteria for food service.

Technology resources (computer labs, projector carts and whiteboards) are available for reservation via the Technology sign-out book located in the main office.